If you have questions about our Artist Alley, please be sure to read through this FAQ to see if your question is answered. If not, contact us.
How do I apply for a table?
To apply for an Artist Alley table, you will need to fill out Vancoufur's Online Artist Alley application. You will be sent an email when your application has been received. A separate email will be sent when your application is approved, declined, or waitlisted. Payment of fees is not due until you have been approved for a table. Applications will be open from Nov 15th, 2018 at 12pm Pacific and will close at 11:59pm Pacific, Jan 15th, 2019.
Please note: The price to reserve an Artist Alley table does not include the price of Convention registration.
What can I sell in Artist Alley?
Vendors must sell only items which they are legally entitled to sell. Please be aware that if you have pirated, or materials that infringe copyright in an illegal manner we will require you to remove the items from your table. It must be your Artwork, handmade items, and merchandise with your artwork/creations on them. You cannot resell merchandise, or product you had no part in making.
We have some firm rules regarding Sexual and Violent imagery in our Artist Alley for 2019. (Adult material refers to anything of a violent or sexual nature)
- Any material (art, sculpture, and literature) containing extremely violent and/or sexually explicit depictions must not be accessible to minors.
- Adult material must be kept in closed binders/folders/bins that are clearly marked as adult. (Adult material in binders must have explicit portions censored.)
- Adult art in progress must be as concealed as possible from public view
- Vendors are required to ask for Government Issued ID from anyone who looks under the age of 25, before viewing or purchasing adult art.
- For Adult Sculpture, we recommend a binder of photographs to showcase and simultaneously censor explicit portions. Examples are available on request.
Please Note: Unfortunately, we are no longer allowing the sale of Food Items in Dealer’s Den OR Artist Alley to be in compliance with Hotel/Catering agreements and policy.
Vendors found in non-compliance with these rules will first be asked to rectify the problem. If on follow-up the problem persists, the vendor will be ejected from the Artist Alley.
How are tables approved?
Artist Alley tables are approved on a “First come, First served” basis.
What happens if I don’t get a table?
Artist Alley applicants who do not receive a table will be put on a waitlist, sorted by their time of application. If a table becomes available, waitlisted Vendors will be contacted in the order their name appears on the list. If no response is received within two days, the table will be forfeited and the next applicant on the waitlist will be contacted.
The waitlist is for table reservations only, and does not carry over once the convention starts. There is also our Thursday Night Market. Details can be found here and Art Show throughout the con weekend.
How can I improve my chances of getting a table?
Artist Alley tables are assigned on a First Come First Served basis, to registered convention attendees.
The best way to improve your chance of getting a table is to make sure you’re already registered for the convention. If you haven’t registered when you submit your Artist Alley application, you will be taken to the Vancoufur Registration site and asked to register. Your name will not be placed on the applicants list until your registration is submitted.
Payment of Registration and table fees is not due at this time, but is required before you take your seat in the Artist Alley.
Can I request a specific location in the Alley?
Unfortunately, we are unable to take requests for locations in the Artist Alley this year.
Is electricity and/or Wi-Fi available?
We are unable to guarantee electricity at any of the Artist Alley tables. If you are seated next to an electrical outlet you may make use of it. Please do not use any type of power bars. If Artist Alley staff sees one, you will be asked to unplug it.
At this time, we cannot guarantee that WiFi will be available.
What if I want to leave?
Not a problem! Just make sure you inform the Artist Alley check in table that you’re leaving.
Closing up: Let us know you are not returning. This lets us fill in that spot with the next person on our wait list.
Taking a break: Let us know this too. So that we do not mistake your table as a spot to give away. We can also inform people that you are away, and will be returning later.
Please ensure you make arrangements for the supervision of your table during any breaks. You are responsible for the safety and security of your own merchandise, property, and personal belongings in the Artists Alley.
I reserved my table, now what?
You should receive an email within a few days of filling out your application letting you know that we’ve received it. You will receive another email once it has been approved, denied, or waitlisted.
Once you are approved for a table, the balance due will be show up on your Vancoufur registration.
What days is Artist Alley open?
The Artist Alley will be open Friday, Saturday, and Sunday this year. Times will be announced closer to the convention date.
Is there a check-in/sign up time?
We ask that everyone check in with the Artist Alley Check-In desk by 11am on the day of their reservation.
What if I miss the 11 am deadline for my reserved spot?
If you do not arrive by 11 am on the day of your reservation, it will be forfeit and sold to another vendor. If you are running late, please contact the Artist Alley to let them know.
Can I put signs on the walls/tables?
If you wish to add signs, please ask the Artist Alley Check-In desk for the proper tape, and assistance. We are guests, and do not wish to destroy hotel property.
Signs and displays on top of tables must not exceed 15”/38cm in height (one cube display), and must not extend beyond the edge of the table or into the walkways. Signs may be attached to the front of tables as long as they do not touch the ground. If you are unsure about any signs or displays you want to use, ask the Artist Alley team, and they can help you.
Can I leave my stuff on the table if I am returning the next day?
No, even if you have reserved a table for multiple days, you must pack up your table at the end of each day. A new table will be assigned to you when you check in in the morning.
Reminder: We are not responsible for stolen items or merchandise. Please make sure you take everything with you when you check out for the day.
I didn’t reserve my spot, will there still be tables available at the con?
There will be some tables reserved for at-con registration only. The reservation wait list does not carry over to these tables. To apply for one of these tables you must be at the Artist Alley check in desk by 11am. Tables that are unclaimed at 11am will also be sold at-con.
What if all the spots are filled?
If you do not get your reservation in before the Artist Alley reservation slots fill up, your name will be placed on a waitlist. As soon a spot becomes available we will contact you. This waitlist is only for reservations tables only, and not carry over to at con. If you are interested in purchasing an Artist Alley table at the convention, come to the Artist Alley Check-In desk after 11am each morning. Any unclaimed tables will be available for sale.
Is there anything else I should know?
There will be no refunds, or transfers for paid tables.
I have more questions how do I contact Artist Alley team?