Hotel

To Book your hotel room for VF, Click here!

Hotel block booking is now OPEN!

Main Hotel and Overflows bookings are now open! Please note the following:

  • Main Hotel is currently SOLD OUT. Overflow bookings are available.
  • To get the con rates you MUST book only with the ONLINE LINK. DO NOT CALL THE HOTELS.
  • You must use a proper credit card to book (debit visa/mc will not work). Be sure to have that person ready with their card at opening.
  • There is a waitlist for main hotel, starting Midnight Oct 15. To access this waitlist, go into our booking link above and select waitlist.
  • To negotiate the best rates, our hotels’ cancelation policies have changed, this INCLUDES the overflows. There is a fee for cancelations and transfers.
  • If you think you might need to add days/change days/cancel, select the $79 option to avoid paying larger fees. This is a non refundable convenience fee you pay up front to avoid a larger fee. But you will not pay for your hotel room until the con.
  • For the $79 convenience fee, you may add days/change days/remove days/or cancel your stay up to 1 month before the con. After which time, standard cancellation fee of $155+ will apply.
  • If you know you will not need to cancel or modify your booking, you may choose the $0.99 booking option. But note, if you cancel, you will be charged $155++ in fees. Be sure you know what option you need to pick.

We are excited to be returning this year to the Sheraton Vancouver Guildford Hotel In Surrey, BC!

Located across from Guildford Town Centre in Surrey, The Sheraton Vancouver Guildford is a landmark building in the business and entertainment districts of central Surrey. Recently renovated, it offers spectacular views, large guest rooms and suites, as well as a restaurant with global cuisine and a year-round outdoor pool. There is also a fitness center and spa for guests to enjoy and is dog friendly! 

Hotel booking will open soon, please keep an eye on this space for more details.

Booking a room in the hotel supports Vancoufur! However, you must ensure you book ONLY using our booking link. If you are not seeing the Vancoufur logo during booking and in the email confirmation, you are not booking with us. Our block has the lowest rate guarantee. Lowest Vancoufur rate applies for extended stay if you want to come early or stay later. We’ve sold out hotel rooms in the main hotel every year. Limited rooms available. First come first serve. Book as early as possible to ensure your spot in the main hotel. If you need to cancel, use the self serve cancellation link in the confirmation email so the room can be returned to the block.

Overflow Hotels

Our official overflow is the Sandman Suites Surrey and the Four Points by Sheraton Surrey. Information and pricing will be available when the booking link goes live.

If you are having an issue or need a question answered, we can assist you at hotel@vancoufur.org, or on our discord server! 

Cancelation and Transfer policies have changed. Be sure to pick the right option when booking.

When booking for the Main Hotel & Four Points by Sheraton Surrey:

  • If you think you will need to modify, cancel, transfer or change your booking, please select the $79 CAD flat fee. This fee is a convenience fee and will not be refunded or applied to your booking, it is a fee to allow you to cancel without incurring a larger fee. You may cancel or change your booking until 1 month before con. Cancellation or Transfer after this date will cost $155++ (taxes and fees extra) CAD.*
  • If you choose the .99 cent booking option, THERE IS NO CANCELLATION, MODIFICATIONS, OR TRANSFERS. If you do, there will be a minimum $155+taxes/fees cost.

Sandman Suites Guildford:

  • Cancellations incur one night fee room + tax, no matter when the cancellation occurs.

To avoid being charged fees be sure whomever is reserving the room for your party is 100% committed to attending. If you do not cancel, you won’t incur fees.

It is very important to book with and support the hotels that the event contracts with. The better our numbers, the more we can negotiate on your behalf for better prices, services, and other perks. If we do not fill our room blocks, our reputation and relationships with the hotels suffers. We need to show them we are serious and bring serious business to them. Please try to book in the main hotel or overflows as much as possible.

Hotel Guest Conduct Expectations

Vancoufur seeks to maintain a strong and positive relationship with our hotels and venues by working together to ensure that we can continue to be welcome at this venue (or others) to host our event year over year. Attendee conduct is very important to maintain a good relationship with our venue. As a convention attendee you must abide by the hotel and venue’s rules and policies when you are on the premises and treat the hotel and its staff with respect and courtesy.

  • Respect all signs
  • Smoke or vape only in designated areas
  • Clean up after yourself
  • Do not vandalize or damage hotel property or decor.
  • Keep signs and promotion materials to designated spaces and do not litter.
  • Do not put things on walls without permission from the conventions staff so you get the correct adhesive tape (so the walls aren’t damaged)
  • Be respectful of other hotel guests

Remember, your behavior reflects on everyone. Be respectful of the hotel, their staff, and hotel property.

Dealers, Quiet and Loud Rooms

If you require a loud or quiet room please let us know at hotel@vancoufur.org. Dealers will have a separate block that they will be given access to after being accepted, so they do not have to worry about booking immediately

Cancellation can be done via self service cancellation link in the email confirmation. DO NOT CALL THE HOTEL TO CANCEL A ROOM as it will not return the room to the convention’s booking block.

Loud Rooms must abide by the following rules:

  • Loud rooms are not permitted to use dedicated subwoofer or high bass audio systems which can cause noise problems for other guests who are a long distance away. Music must be kept at a reasonable level (80db or lower.)
  • Loud rooms are arranged specifically to reduce hall traffic and limit noise pollution to other areas to minimize complaints, if you do not indicate you are a loud room, do not host a party or it will be shut down. You have been warned.
  • SMOKING AND VAPING are not allowed inside your hotel rooms. There are designated smoking areas, outside and if you do not adhere to them, heavy fines will be assigned to offending rooms.
  • Doors and windows must be kept closed at all times to prevent noise pollution from spreading to other floors and outside the building. (It echoes, and the neighbors don’t like it)
  • Your room is exclusively YOUR responsibility for the duration of your stay and you will be held responsible for the things that happen in it. Keep it clean and damage free, or you will be charged accordingly.
  • If you plan to host a public party, you will be required apply to the party block and abide by all party block rules. Public parties that are unregistered outside the block will be shut down.

Rooms available

“Double Queen or King with Sofabed”

$155 CAD double occupancy (2 people)
$175 triple occupancy (3 people)/$195 quad occupancy (4 people)

Accessibility rooms are available., please email hotel@vancoufur.org with your needs.

“Club Room” Double Queen or King . 

Club Queen – $189.00 CAD double (2 people)/ $209 triple (3 people) / $229 quad (4 people) occupancy
Club King – $189 CAD double/triple/quad occupancy (no price change for occupancy)

  • Free Breakfast & and evening Hor d’oeuvres in Mixt Lounge
  • Private access floor

Main Hotel Amenities

Access or capacity of amenities such as restaurant, pool, shuttle, or fitness center may be at modified capacity or closed due to covid. Exact limitations will not be known until closer to the event.

  • Free parking with in /out privilege is a special perk when booked with Vancoufur. 15% off all onsite food outlets. Free WiFi. Parking for non hotel guests is pay parking.
  • Year round Outdoor Pool & whirlpool open till 11pm
  • Onsite Fitness and Spa centers
  • Club floor guests recieve free breakfast and evening Hor d’oeuvres in Mixt Lounge
  • 24 hour Room Service
  • Business Centre in Lobby
  • Restaurant
  • Air Conditioned
  • Mini Fridge
  • Lots of nearby food & shopping

Main Hotel Pet Policy

1 pet permitted. One dog under 90lbs for no additional fee. No cats permitted.

Deposit/Cancellation Policy

All reservations must be guaranteed with a major credit card or a first room night deposit. You can cancel anytime before 2 days prior to arrival or 1 night will be charged. No show will be charged 1 night of sleeping room. DO NOT CALL THE HOTEL as it will not return the room to the convention’s booking block. Questions? Email hotel@vancoufur.org.

I live local, why should I book a room?

There are a lot of good reasons to stay in the hotel, even if you are local. Being right in the middle of the action, not worrying about having to drive or catch transit home late is a big plus.  You can relax and enjoy the time with your friends and catch great late night events without having to worry about when that last bus is coming. If you drive, you get free parking all weekend with your room. It supports the con, builds our relationship with the hotel, and it makes it easier for you to enjoy the full range of programing without worrying about when you have to leave. Its also really nice in the morning just to walk down the stairs and be right back into things without having to deal with transit or traffic to be right up front to snag that coveted badge slot in the dealer’s den.  It’s a lot less stress at the convention and convenient to enjoy everything the con has to offer.

Can’t afford it on your own? There are lots of ways to find Roomshare options, from Conroomies, our Discord Channel, or to our telegram chat.

Special Thanks to Andromeda Consultants for assisting us with VF’s hotel needs.