Hotel

Please use the following link to book a room for VF2025.

The Sheraton, Marriott and Hilton are ALL PART OF THE MAIN BLOCK. Make sure you list any requirements, for example if you want a quiet or loud room on your reservation. The Hilton, & sheraton are both sold out. The Marriot has a few rooms. Mostly we have overflow availablity at this point.

If you are having issues, please visit our telegram or discord server for real time assistance, or email [email protected].

https://HotelReg.com/Vancoufur

If you require an accessibility accomodation for hotel please send [email protected]. Please note as the Oct 1st deadline has passed, we cannot guarantee or promise anything, but we will assist as best we can.

We're changing hotel booking this year!

To help with preventing overloading of the booking site and mayhem of previous years in a free-for-all style of booking, and making sure that the people who are getting to book rooms are our attendees, we are implementing a tiered booking system this year, offering hotel rooms to registered and fully paid attendees in sequence based on their registration levels and times.

When we open hotel booking, we will offer the booking link to to patrons, then sponsors, then supporters, then general attendees  in that order who are paid and registered at the time we are ready to open hotel booking. Then we will send an email to that group with the email they registered with. Attendees will then will have a certain amount of time to use that link and do their booking before the next wave is sent out.

After all the attendees who have preregistered have had a chance to use the link, we will open it to general booking. We cannot guarantee that there will be rooms for *everyone* but we do have nearly double the capacity of last year, and we might have opportunities to get more.

To qualify for tiered booking you must be REGISTERED and FULLY PAID for your pass BEFORE the hotel booking opens. We go by registration/payment order as well in each tier, so the earlier, the better.

If you have not yet registered and paid for your pass, we advise you do so asap so you will be in priority sequence when it comes to booking. This is a new system, and we expect there to be some hiccups and kinks to work out, but we also hope this will be a positive step forward. We have a lot more rooms available to us this year, so we hope that this will make things less frantic and ensure more attendees get rooms.

We are still keeping rooms for Dealers, DJs and volunteers as separate booking blocks. If you are disabled and require a mobility accessible room, please contact [email protected] as soon as possible. Note that Buccaneers receive a guaranteed room that is handled separately than general hotel booking, so they will get their room 100% guaranteed.

We are excited to be holding our 2025 convention in the Richmond Conference Centre!

Located in Richmond, BC, just 8 minutes from the Vancouver International Airport, the Richmond Conference Centre and Hotel Complex serves as the largest convention centre outside of downtown Vancouver. 

We are also excited to offer THREE hotel options for you to enjoy your stay at Vancoufur 2025.

Hotel booking will span over 3 hotels

The Richmond Conference Centre has 3 hotels attached it. It includes:

The Sheraton Vancouver Airport Hotel, The Vancouver Airport Marriott Hotel, and the Hilton Vancouver Airport. These hotels are all in extremely close proximity and a part of the complex. Our hotel block spans all three hotels, the costs are slightly different.

Activities will be mainly taking place in the Sheraton Vancouver Airport Hotel, but other hotels are attached via parkade, or can be reached externally with a short 2 min walk.

Rooms available

Sheraton Vancouver Airport Hotel
“Double Queen or King with Rollaway bed”

$241 CAD double occupancy (2 people) | $261 CAD triple occupancy (3 people) | $281 CAD quadruple occupancy (4 people)

Mobility accessible rooms are available.
Please email [email protected] with your needs in advance of hotel opening.

Vancouver Airport Marriot Hotel
“Double Queen or King with Rollaway bed”

$251 CAD double occupancy (2 people) | $271 CAD triple occupancy (3 people) | $291 CAD quadruple occupancy (4 people)

Mobility accessible rooms are available.
Please email [email protected] with your needs in advance of hotel opening.

Hilton Vancouver Airport Hotel
“Double Queen or King with Rollaway bed”

$251 CAD double occupancy (2 people) | $271 CAD triple occupancy (3 people) | $291 CAD quadruple occupancy (4 people)

Mobility accessible rooms are available.
Please email [email protected] with your needs in advance of hotel opening.

Overflow Hotels

Our Overflow hotel for VF2025 is the Executive Hotel Vancouver Airport, a 4 minute walk to the Richmond Convention Centre. (1 block away)
Executive Hotel Vancouver Airport, 7311 Westminster Hwy, Richmond, BC V6X 1A3

Executive Hotel Vancouver Airport
“Standard Courtyard Double” + “Standard Courtyard Queen”

Double: $189 CAD/excluding taxes and fees  (sleeps total of 4 people)
Single queen: $189 CAD/excluding taxes and fees  (sleeps total of 2 people)
Pet Friendly Room

Executive Hotel Vancouver Airport
“Jr Double Suite” + “Jr Queen Suite”

Jr Double: $219 CAD/excluding taxes and fees  (sleeps total of 4 people)
Jr queen suite: $209 CAD/excluding taxes and fees  (sleeps total of 2 people)
Pet Friendly Room

Executive Hotel Vancouver Airport
“Deluxe Double”

Deluxe Double: $209 CAD/excluding taxes and fees  (sleeps total of 4 people)

Executive Hotel Vancouver Airport
“Family Two Bed Room Suite” + “Two Bedroom Luxury Suite”

Family Two bedroom suite: $299 CAD/excluding taxes and fees  (sleeps total of 5 people)
Two bedroom luxury suite: $299 CAD/excluding taxes and fees  (sleeps total of 6 people)

Includes kitchen, washer/dryer/2 full bathrooms

Hotel Guest Conduct Expectations

Vancoufur seeks to maintain a strong and positive relationship with our hotels and venues by working together to ensure that we can continue to be welcome at this venue (or others) to host our event year over year. Attendee conduct is very important to maintain a good relationship with our venue. As a convention attendee you must abide by the hotel and venue’s rules and policies when you are on the premises and treat the hotel and its staff with respect and courtesy.

  • Respect all signs
  • Smoke or vape only in designated areas
  • Clean up after yourself
  • Do not vandalize or damage hotel property or decor.
  • Keep signs and promotion materials to designated spaces and do not litter.
  • Do not put things on walls without permission from the conventions staff so you get the correct adhesive tape (so the walls aren’t damaged)
  • Be respectful of other hotel guests

Remember, your behavior reflects on everyone. Be respectful of the hotel, their staff, and hotel property.

Dealers, Quiet and Loud Rooms

If you require a loud or quiet room please let us know at [email protected]. Note that Parties are ONLY permitted on the party floor, and that parties discovered elsewhere will be shut down as it generates too many noise complaints and we want to keep a good relationship with our partner hotels. If you plan on hosting a party/get together, please apply for party floor.

Reservations can be cancelled for no fee up to 48 hours prior to check-in date. If cancelled less than than 48 hours prior to arrival, 1 room night and tax will be charged.

Cancellation can be done via self service cancellation link in the email confirmation. DO NOT CALL THE HOTEL TO CANCEL A ROOM as it will not return the room to the convention’s booking block.

Loud Rooms must abide by the following rules:

  • Loud rooms are not permitted to use dedicated subwoofer or high bass audio systems which can cause noise problems for other guests who are a long distance away. Music must be kept at a reasonable level (80db or lower.)
  • Loud rooms are arranged specifically to reduce hall traffic and limit noise pollution to other areas to minimize complaints, if you do not indicate you are a loud room, do not host a party or it will be shut down. You have been warned.
  • SMOKING AND VAPING are NOT ALLOWED inside your hotel rooms. There are designated smoking areas, outside and if you do not adhere to them, heavy fines will be assigned to offending rooms.
  • Doors and windows must be kept closed at all times to prevent noise pollution from spreading to other floors and outside the building. (It echoes, and the neighbors don’t like it)
  • Your room is exclusively YOUR responsibility for the duration of your stay and you will be held responsible for the things that happen in it. Keep it clean and damage free, or you will be charged accordingly.
  • If you plan to host a public party, you will be required apply to the party block and abide by all party block rules. Public parties that are unregistered outside the block will be shut down.

Hotel Shuttle

The Hotel offers a 24 hours shuttle to and from the Vancouver Airport (YVR).

Hotel booking will open soon, please keep an eye on this space for more details.

Booking a room in the hotel in the convention block supports Vancoufur! However, you must ensure you book ONLY using our booking link.  Our block has the lowest rate guarantee. Lowest Vancoufur rate applies for extended stay if you want to come early or stay later. We’ve sold out hotel rooms in the main hotel every year. Limited rooms available. First come first serve. Book as early as possible to ensure your spot.. If you need to cancel, use the self serve cancellation link in the confirmation email so the room can be returned to the block.

If you are disabled and specifically require an accessible room, please contact us.

Conference Centre Amenities & Hotel

  • Free parking for hotel & conference guests. Plates and Car must be registered with hotel you are staying out, or front desk of the Sheraton Vancouver Airport Hotel.
  • Complimentary Wi-fi
  • Complimentary Business Centre access
  • Outdoor Pool & Hot tub
  • Onsite Fitness and Spa centers
  • 24 hour Room Service
  • 24 hour Airport Shuttle
  • Pet friendly
  • Hotel Restaurants
  • Air Conditioned
  • Mini Fridge
  • Lots of nearby food & shopping

Hotel Pet Policy

2 pets permitted at all 3 hotels with pet deposit, dogs and cats permitted, any size with additional room pet fee. Pet fee varies by hotel.
Please note that pets (with the exception of service animals) are not permitted in the con space for sanitary  and allergy reasons as a courtesy to other attendees.

Deposit/Cancellation Policy

All reservations must be guaranteed with a major credit card or a first room night deposit +tax if paying by any other method. We recommend for the best experience to use a major credit card to reserve.

You can cancel anytime before 48 hours prior to arrival/checkin date or 1 night+tax will be charged. DO NOT CALL THE HOTEL as it will not return the room to the convention’s booking block. Questions? Email [email protected].

I live local, why should I book a room?

There are a lot of good reasons to stay in the hotel, even if you are local. Being right in the middle of the action, not worrying about having to drive or catch transit home late is a big plus.  You can relax and enjoy the time with your friends and catch great late night events without having to worry about when that last bus is coming. If you drive, you get free parking all weekend with your room. It supports the con, builds our relationship with the hotel, and it makes it easier for you to enjoy the full range of programing without worrying about when you have to leave. Its also really nice in the morning just to walk down the stairs and be right back into things without having to deal with transit or traffic to be right up front to snag that coveted badge slot in the dealer’s den.  It’s a lot less stress at the convention and convenient to enjoy everything the con has to offer.

Can’t afford it on your own? There are lots of ways to find Roomshare options on our Discord Channel, or to our telegram chat. Be aware of room scams! DO NOT PAY (prepay) ANYONE FOR A ROOM BEFORE MEETING THEM AT CON! 

Parking

Attendees staying at the Sheraton, Marriott, or Hilton get 1 vehicle of complimentary parking in the conference centre parking lot. Please register your vehicle and license plate when you check in.

Attendees of the conference also get complimentary parking in the conference parking lot. You can get it at the link below:

Please register under “Vancoufer March 2025”

Get Parking

Pets

The hotels are all pet friendly, with up to 2 animals (dog or cat) with an additional pet fee which varies by hotel. Pets may not be left alone in the room.

Please note that we do not allow pets into convention/event spaces (with service animal exceptions), due to allergies and consideration to other attendees. People found bringing pets into convention spaces will be asked to remove them.

Special Thanks to Andromeda Consultants for assisting us with VF’s hotel needs.